Q: Why do we have to use Campus Beverage Service?
A: Campus Beverage Service (CBS) was devised to administer compliance with the Liquor License Act (LLA) and the University of Toronto Campus Alcohol Policy. On the St. George campus, CBS functions as the sales/distribution agent; it assists in planning licensed events, it provides trained staff and services where required, and monitors licensed evens and premises to prevent violations of the LLA.
Q: Can we hire our own bartenders?
A: Under the University’s Campus Alcohol Policy (CAP) all servers must be trained and possess a valid University of Toronto Server Training Card. The list with all valid servers is continuously updated and kept at CBS. CBS has its own list of servers that they can provide, but it is possible to hire anyone possessing a valid Server Training Card with the permission of the CBS manager. Keep in mind, however, that CBS reserves the right to assign its own monitor(s) to ensure the event is running according to the CAP. Also a valid Ontario Smart Serve card is not sufficient and is not recognized on campus.
Q: How early do we need to book an event?
A: Due to staffing and inventory concerns a staff / faculty event requires minimum 7 business days for booking and a student / external organization requires minimum 14 business days (they require further approval and attention). Anything less than the aforementioned requirements and we cannot guarantee necessary staff and inventory will be available to facilitate your event. Also keep in mind that special orders require minimum 10 business days to obtain. Special fees may be levied in case these requirements are not met.
Q: Can we bring our own alcohol?
A: No, the Universityof TorontoCampus Alcohol Policy was instituted to prevent non-monitored and non-conforming alcohol serving practices on campus. As such, alcohol MUST be purchased through Campus Beverage Service and served by licensed, trained staff in accordance with the Liquor License Act. This also implies that donated alcohol is illegal because it was not purchased under the University’s liquor license.
Q: Can we take the unused product home?
A: No, Campus Beverage Service’s policies ensure that you only get charged for what you use. As such, all remaining inventory at the events must be returned. A special restocking fee is applied if returning special items are not in our inventory. Open bottles of wine are chargeable but must be removed from the premises by CBS at the end of the event, since no alcohol can be left on the premises after the event’s closing time.
Q: Can we get our own Special Occasion Permit (SOP)?
A: No, because the University already has a liquor license it is not possible to license an event without booking it through the Campus Beverage Service.
Q: Why do we have to hire monitors for our events?
A: Monitors are required to supervise and ensure the safety of the patrons and premises to ensure that only patrons who are the age of majority or above are consuming alcoholic beverages and that the bar is acting in accordance with the regulations set forth in the University’s Campus Alcohol Policy. As such, Campus Beverage Services reserves the right to require some events to use monitors.
Q: What are some of the requirements for bar setup?
A: The bar must be set up in an accessible, hazard-free location; it must be operating in compliance with the Fire Regulations and within the legal occupancy limits. As such, a bar cannot be set up in such a way as to obstruct the fire exits or the passage of persons in and out of a building/classroom. It is preferable that the bar not be situated on a stage or in the proximity of stairs, blocking a hallway. One other important requirement is that the bar be situated in a clearly defined licensed area so that only guests invited to that event are allowed to consume alcoholic beverages.
Q: What is appropriate advertising for our events?
A: Advertising for events must be pre-approved by the director of Ancillary Services. Advertising must be non-offensive and may only contain reference to the fact that the event is licensed. It should not make any specific reference to what type of alcohol is being served or prices being charged. (That information will be provided at the event.) One (1) months notice is required to approve any advertising. All advertising must also be confined to campus.
Q: What are some special requirements for student events?
A: Student events require 14 business days for booking. Events admitting under-age students may be required to ensure appropriate monitoring and wristband policies. Beverage Services staff is happy to provide assistance to student groups attempting to organize events.
Q: Why are there no last calls given at University alcohol events?
A: Under the University alcohol policy last calls are not permitted due to the fact that they encourage the consumption of alcohol. University event bars close at the End Time requested on the Beverage Fax Order Form by the organizer and confirmed by CBS on the Confirmation of Order Form. Under certain circumstances the closing time may be extended by a maximum of one half hour but only if the staff and mandatory food are still available.
Q: What are the food requirements for having a licensed event?
A : In accordance with the Liquor License Act and the University of Toronto Alcohol Policy event organizers “must ensure that light meals are available in the licensed establishment [area] at all times during which the service of alcohol is available: Acceptable “light meal” menus will usually, but not always, include five main selections and four snack/side dishes. The menu should offer a reasonable variety of meals, either as single order or by combining orders (e.g. Sandwiches with soup and /or salad).” A combination of 2-3 options such as sandwiches, fruit and veggie platters, hot and cold appetizers, cheese or deli plates or desserts all constitute acceptable food options. Should an event run out of food while the service of alcohol is still available, organizers will be given a 15 minute window in which to bring out more food otherwise the bar must be closed.